Real estate transaction coordinator services, first deal free
Dealyo gives every deal a dedicated transaction coordinator, backed by AI that sorts your documents and dates the moment the contract lands. You keep selling and we keep the file moving. Your first deal is free; after that it's $400 per deal, and you only pay for deals that close.
- First deal free
- $400 per closed deal
- No close, no charge
- Nationwide
I'm reviewing your file and following up on outstanding items.
What is a real estate transaction coordinator?
A real estate transaction coordinator (TC) runs the administrative side of a deal from executed contract to closing. That means collecting documents and signatures, tracking every contract deadline, and keeping the lender, title or escrow, the other agent and your clients moving in the same direction.
You stay in charge of advice and negotiation. Your coordinator makes sure nothing slips while you do it.
Transaction coordinator service list
The work a transaction coordinator typically takes off your plate between contract and close.
Opening the file
- Read the executed contract and log every date, party and contingency
- Build the contract-to-close timeline and task list
- Introduce the lender, title or escrow, and the other agent
- Confirm earnest money is delivered and receipted
Documents and signatures
- Collect disclosures, addenda and amendments
- Route documents for signature and chase what is missing
- Catch missing initials, pages and signatures early
- Keep a clean, organized file for your broker
Deadlines
- Track inspection, option and due diligence periods
- Watch appraisal, financing and title deadlines
- Remind you, and whoever owns each task, before dates hit
- Follow up on HOA documents, surveys and repairs
Communication and closing
- Follow up with the lender, title or escrow and the other side
- Keep you and your clients updated on what is done and what is next
- Coordinate closing logistics and the final walkthrough
- Close out the file once the deal is done
Every Dealyo deal includes
- A dedicated coordinator from contract to close
- Same-day document handling
- Proactive follow-up on every open item
- A real-time view for you and your clients
- One clear point of contact, start to finish
How Dealyo works
From inbox to fully managed deal, without changing how you write contracts.
Send your deal
Email the executed contract to tc@dealyo.ai or connect your inbox.
We organize it instantly
Documents, dates and key details are sorted within seconds of your deal landing.
Your coordinator takes over
A dedicated coordinator reviews the file, keeps it moving and handles every follow-up.
You close with confidence
Every date, document and signature is tracked through closing day.
A real person is accountable for your transaction
Your coordinator keeps people moving, keeps documents and deadlines organized, and steps in when something needs judgment. Everything about the deal lives in one shared place.
People and roles
Who is involved in the deal, and who owns what.
Documents and facts
Every document and key detail, easy to find.
Dates and milestones
What is due, and when.
Status and next steps
What happens next, and who is on it.
Pricing: first deal free, then $400 per closed deal
No monthly fees and no hidden costs. You only pay for deals that close, and prepaid packs bring the price down to as little as $250 a deal.
How that compares
Built for solo agents, teams and brokerages
Solo agents
Get a transaction coordinator without hiring one. Hand off a single deal or every deal, with no monthly fees.
Teams
Add capacity without adding headcount. Every file gets the same process, whichever agent wrote the contract.
Brokerages
Give your agents a consistent, organized file on every deal. Email support@dealyo.ai to roll Dealyo out to your office.
What's coming to Dealyo
Today, coordination is human-led and supported by Dealyo's AI. Next: views for everyone on the deal, quick voice and text updates, and routine steps that happen in the background.
Your agent view
Open requests, documents, dates and a deal wiki in one simple place to respond.
Partner views
Tailored access for your lender, title, HOA and other participants, showing their requests and the deal details they need.
Team view
Team leads see progress, upcoming dates and blockers across deals at a glance.
Voice and text updates
Say “the inspection moved back an hour” and the timeline updates. Text “what time is the inspection?” and get the answer.
Routine steps in the background
Documents uploaded to brokerage systems, and property, permit and tax details gathered from public records, with your coordinator reviewing anything unusual.
Transaction coordinators who know your state
Every state has its own contract forms, deadlines and closing customs. Start with your state's guide, or see every state on the transaction coordinator near me page.
Dealyo also works with agents in:
Alabama · Alaska · Arkansas · Connecticut · Delaware · District of Columbia · Hawaii · Idaho · Illinois · Indiana · Iowa · Kansas · Kentucky · Louisiana · Maine · Maryland · Massachusetts · Michigan · Minnesota · Mississippi · Missouri · Montana · Nebraska · New Hampshire · New Jersey · New Mexico · New York · North Dakota · Ohio · Oklahoma · Oregon · Pennsylvania · Rhode Island · South Dakota · Utah · Vermont · West Virginia · Wisconsin · Wyoming
Guides for agents
Frequently asked questions
What does a real estate transaction coordinator do?
A transaction coordinator manages the paperwork and deadlines of a deal from executed contract to closing: collecting documents and signatures, tracking contingency dates and keeping the lender, title or escrow, the other agent and your clients on schedule. You stay in charge of advice and negotiation.
How much does a transaction coordinator cost?
Most independent coordinators charge a flat fee per file, typically $300–$500 per deal according to a 2026 HousingWire column. Dealyo's first deal is free; after that it's $400 per deal, or as little as $250 with a prepaid pack, and you only pay for deals that close.
When do I pay Dealyo?
Only for deals that close. Pay-as-you-go deals are charged at closing, and prepaid packs lower the per-deal price. Either way, a deal that falls through costs nothing and does not count toward your deals.
Is my first deal really free?
Yes. Your first Dealyo deal is free, with the same dedicated coordinator and process as every deal after it. After that it's $400 per closed deal, or $250 to $350 per deal with a prepaid 5-, 10- or 25-deal pack.
How do I send Dealyo a deal?
Email the executed contract and related threads to tc@dealyo.ai, or connect your inbox. Documents, dates and key details are organized within seconds, and your coordinator takes the file from there.
Will I work with the same coordinator for the whole deal?
Yes. Every Dealyo deal has a dedicated coordinator from contract to close, so you and your clients have one clear point of contact.
Is Dealyo AI or a real person?
Both. AI sorts documents and pulls dates the moment a deal arrives, and a dedicated human coordinator reviews the file, handles the follow-ups and is accountable for keeping your deal on track.
Does Dealyo work in my state?
Dealyo is built for U.S. agents nationwide. Coordinators work with your state's contract forms and deadlines; see the state guides for Texas, California, Florida and more.
Is my clients' information secure?
Dealyo is CASA Tier 2 approved, which means its security practices have been independently reviewed. You choose what to share: forward specific emails to tc@dealyo.ai or connect your inbox.
Hand off your next deal today.
Email the executed contract to tc@dealyo.ai and a dedicated coordinator takes it from there. Your first deal is free, and you only pay for deals that close.