A virtual transaction coordinator, without the hiring
Forward the executed contract to tc@dealyo.ai and a dedicated coordinator takes it from there: documents, deadlines, follow-ups and closing, while you get back to clients. Your first deal is free; after that it's $400 per deal, charged only when it closes.
- First deal free
- No hiring or training
- U.S.-based team
- No close, no charge
What is a virtual transaction coordinator?
A virtual transaction coordinator does everything an in-office TC does (opening the file, tracking deadlines, collecting documents and keeping every party on schedule), just remotely. Because deals already run on email and e-signature, most agents never need their coordinator in the same building.
The questions that matter are who does the work, how fast they respond and what happens when they are busy.
How a virtual TC works with Dealyo
No onboarding project. Your first deal is the setup.
Send your deal
Email the executed contract to tc@dealyo.ai or connect your inbox.
We organize it instantly
Documents, dates and key details are sorted within seconds of your deal landing.
Your coordinator takes over
A dedicated coordinator reviews the file, keeps it moving and handles every follow-up.
You close with confidence
Every date, document and signature is tracked through closing day.
What you can hand off
- Opening the file and building the timeline
- Collecting disclosures, addenda and signatures
- Tracking inspection, appraisal, financing and closing dates
- Following up with the lender, title or escrow and the other agent
- Keeping you and your clients updated
- Closing out a clean, complete file
Security and privacy
Dealyo is CASA Tier 2 approved: its security practices have been independently reviewed.
You decide what Dealyo sees. Forward only the emails for a deal to tc@dealyo.ai, or connect your inbox so new deal documents are organized automatically.
Virtual transaction coordinator options compared
Four common ways agents get remote coordination help, and how they differ.
| Freelance virtual TC | Offshore virtual assistant | TC company | Dealyo | |
|---|---|---|---|---|
| Who does the work | One independent coordinator | A general assistant you train | A team of coordinators | A dedicated coordinator plus AI that organizes the file |
| Typical pricing | Usually a per-file fee | Hourly or monthly | Per file or packages | First deal free, then $400 per deal |
| Real estate know-how | Often deep, sometimes state-specific | Varies; may need training on your forms | Usually strong | Built by people who have closed deals |
| When you pay | Per file; fall-through policies vary | For every hour or month | Per file; policies vary | Only for deals that close |
Frequently asked questions
What is a virtual transaction coordinator?
A virtual transaction coordinator handles the same contract-to-close work as an in-office TC (opening the file, tracking deadlines, collecting documents and keeping every party on schedule), but works remotely by email, e-signature and phone.
How much does a virtual transaction coordinator cost?
Virtual TCs usually charge per file, commonly $300–$500 per deal according to a 2026 HousingWire column, though some bill monthly or hourly. Dealyo's first deal is free; after that it's $400 per deal with no monthly fee, or less with a prepaid pack, and you only pay for deals that close.
Is a virtual TC as good as an in-office TC?
For most agents, yes. Contracts, disclosures and signatures already move by email and e-signature. Responsiveness, knowledge of your state's forms and a reliable deadline process matter far more than location.
Can a virtual transaction coordinator keep my clients updated?
Yes. Your Dealyo coordinator follows up with the lender, title or escrow and the other agent, and you and your clients get a real-time view of what is done and what is next.
Is Dealyo based in the U.S.?
Yes. Dealyo is operated by Howcan, Inc., a U.S. company, with real people working real hours. If something breaks, you can reach a human.
Hand off your next deal today.
Email the executed contract to tc@dealyo.ai and a dedicated coordinator takes it from there. Your first deal is free, and you only pay for deals that close.