Transaction coordinator for Tennessee real estate agents
Tennessee deals run on the Tennessee REALTORS® Purchase and Sale Agreement (RF401), where deadlines count from the Binding Agreement Date and any blank left empty is treated as zero. Short printed deadlines for the loan application and early lender milestones mean a Tennessee TC needs the lender's timeline confirmed in the first few days.
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- $400 per closed deal
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How Tennessee deals get to closing
Tennessee REALTORS® publishes the Purchase and Sale Agreement (RF401), licensed to authorized users and revised periodically, along with companion forms for disclosures, agency and amendments. The form's closing note says any blank that isn't filled in is deemed zero or not applicable, so an empty blank can erase a contingency entirely.
Tennessee closings are handled by a closing agency, typically a title company or a closing attorney, and RF401 refers to the buyer's and seller's closing agencies. The contract notes that title insurance rates are filed with the Tennessee Department of Commerce and Insurance and points the parties to the closing agency or an attorney with title questions.
Key Tennessee contract-to-close deadlines
The dates a Tennessee coordinator calendars on day one. Your contract controls; these are the defaults and customs to check it against.
Binding Agreement Date
A licensee inserts the date and time notice of acceptance of the final offer was received, and most deadlines count from it.
Earnest money
Due within the number of days after the Binding Agreement Date written into the contract. If it's late or the payment is dishonored, recent versions give the buyer one day after the holder's notice to cure before the seller may terminate.
Loan application and lender milestones
Recent versions of RF401 give the buyer 3 days after the Binding Agreement Date to apply for the loan and pay for the credit report, and 14 days to secure hazard insurance, tell the lender of the intent to proceed with funds available, and have the appraisal ordered and paid for.
Inspection and Resolution Periods
Both run for the days written in. By the end of the Inspection Period the buyer must terminate, accept the property or send a repair proposal, and silence waives the inspection rights; if the parties don't reach agreement by the end of the Resolution Period, the contract terminates unless they extend it.
Appraisal
If the contract is appraisal-contingent and the appraisal comes in low, recent versions give the buyer 3 days to waive the contingency or terminate; otherwise the contingency is treated as satisfied.
Counting days and closing
Days are calendar days ending at 11:59 p.m. local time where the property is located, and deadlines on a weekend or federal holiday roll to the next business day except the closing date, possession date, repair completion deadline and offer expiration. The agreement expires at 11:59 p.m. on the Closing Date if it hasn't closed.
Tennessee disclosures your coordinator tracks
Property condition disclosure
Tennessee REALTORS® provides a Residential Property Condition Disclosure along with disclaimer and exemption forms, so confirm which one applies to the seller before the buyer signs.
Sinkholes
Since July 1, 2024, a seller must disclose a known sinkhole in writing before entering into a contract, regardless of what the plat's contour lines show.
Other pre-contract disclosures
RF401 also calls for written disclosure before contract of a known exterior injection well, percolation test results, planned unit development status, a residence that has been moved, and a septic permit issued under a sewer moratorium.
Tennessee transaction coordinator checklist
State-specific items to add to your standard contract-to-close checklist.
- Executed RF401 with Binding Agreement Date and time
- Earnest money receipted by the holder
- Loan application within 3 days of the Binding Agreement Date
- Insurance, intent to proceed and appraisal order by day 14
- Inspection Period and Resolution Period end dates
- Property condition disclosure, disclaimer or exemption
- Sinkhole and other pre-contract written disclosures
- Title and any association payoff letter reviewed
- Closing agency engaged for each side
- Closing Date and 11:59 p.m. expiration calendared
Do transaction coordinators need a license in Tennessee?
The Tennessee Real Estate Commission's FAQ lists tasks that don't need a license, including answering phones, entering MLS data, following up on loan status, assembling closing documents, typing contract forms for the licensee's and principal broker's approval, receiving and depositing earnest money under the principal broker's direct supervision, and unlocking property under a licensee's direction. Cold calling, showings, open houses, explaining listings, offers or contracts to people outside the firm, and negotiating require a license. The same FAQ lists receiving compensation that depends on, or is directly related to, a real estate transaction among the activities that require a license.
What a Tennessee coordinator watches for
- Fill in or strike every blank on purpose, because RF401 treats an empty blank as zero, which can wipe out an Inspection Period or Resolution Period.
- Confirm the Binding Agreement Date and time on the contract before building the calendar, since every deadline runs from it.
- Get the lender's confirmation that the loan application was made within 3 days, then track the 14-day insurance, intent-to-proceed and appraisal-ordered milestones.
- Check that the seller made the required pre-contract written disclosures, including any known sinkhole.
- Note which deadlines don't roll past weekends and holidays: closing, possession, repair completion and offer expiration.
How Dealyo works for Tennessee agents
Send the deal and a dedicated coordinator runs it to closing on your Tennessee forms and deadlines. Your first deal is free, then it's $400 per deal, charged only when it closes.
Send your deal
Email the executed contract to tc@dealyo.ai or connect your inbox.
We organize it instantly
Documents, dates and key details are sorted within seconds of your deal landing.
Your coordinator takes over
A dedicated coordinator reviews the file, keeps it moving and handles every follow-up.
You close with confidence
Every date, document and signature is tracked through closing day.
Tennessee transaction coordinator FAQ
Does a transaction coordinator need a license in Tennessee?
Not for administrative work. The Tennessee Real Estate Commission's FAQ lets unlicensed staff assemble closing documents, follow up on loan status, type contract forms for approval and handle earnest money under the principal broker's supervision. Showings, open houses, explaining contracts and negotiating require a license, and so does receiving compensation dependent on a real estate transaction.
What happens if a blank is left empty on the Tennessee RF401?
The form's closing note says any blank that isn't filled in is deemed zero or not applicable. An empty Inspection Period or Resolution Period can therefore mean no time at all, so a TC should confirm every blank was completed or intentionally marked before calendaring deadlines.
How are days counted on the Tennessee purchase agreement?
Calendar days, starting the day after the triggering date and ending at 11:59 p.m. local time where the property is located. Deadlines that land on a weekend or federal holiday roll to the next business day, except the Closing Date, the possession date, the repair completion deadline and the offer expiration.
Can Dealyo coordinate deals in Nashville and Memphis?
Yes. Dealyo works with agents across Tennessee, including Nashville, Memphis, Knoxville, Chattanooga and Clarksville. A dedicated human coordinator handles each deal while AI organizes documents, dates and deadlines. Email the executed purchase and sale agreement to tc@dealyo.ai or connect your inbox to start.
How much does a transaction coordinator cost in Tennessee?
Independent coordinators commonly charge a flat fee per file, typically $300–$500 per deal nationally according to a 2026 HousingWire column, and local rates vary. Dealyo's first deal is free; after that it's $400 per Tennessee deal, or less with a prepaid pack, and you only pay for deals that close.
Sources
- Tennessee Real Estate Commission: Do I need a license to...?
- Tennessee Real Estate Commission: Rules and laws
- Tennessee Real Estate Commission: Rule Chapter 1260-02 (PDF)
- Tennessee REALTORS®: 2024 mid-year forms changes, including RF401 (PDF)
- Tennessee REALTORS®: Mid-year forms update
- Tennessee REALTORS®: Acknowledgment of receipt and the Binding Agreement Date
- Tennessee Public Chapter 510 (2024), sinkhole disclosure (PDF)
Transaction coordinators in other states
Hand off your next Tennessee deal.
Email the executed contract to tc@dealyo.ai and a dedicated coordinator takes it from there. Your first deal is free, and you only pay for deals that close.