Transaction coordinator for Colorado real estate agents
Colorado is a Commission-forms state: brokers must use the Real Estate Commission's approved contract and forms whenever one exists, and may change the printed text only as a result of negotiation. Colorado also puts responsibility for the closing on the broker, even when a title company provides closing services, so a Colorado TC's file has to be ready for the broker's closing review.
- First deal free
- $400 per closed deal
- Denver, Colorado Springs, Boulder and statewide
How Colorado deals get to closing
Colorado brokers must use a Commission-approved form when one exists and is appropriate (Commission Rule 7.1 and C.R.S. 12-10-403), so residential resales are written on the Commission's Contract to Buy and Sell Real Estate, with companion Commission forms such as the Counterproposal and the Agreement to Amend/Extend Contract. Any deletion or change to the printed text must come from negotiation, attorney-drafted forms are allowed only when no Commission-approved form exists, and if a principal such as a builder requires its own contract, the broker must advise the consumer in writing to seek legal advice.
Title companies typically provide closing services in Colorado, but Commission Rule 6.19 makes the broker who has a brokerage relationship with a party responsible for the proper closing of the transaction. That broker must make sure the client receives an accurate, complete and detailed closing statement signed by the broker, review closing documents and attend closing or be reasonably available (another broker designated by the firm may stand in), and deliver the closing statement to the brokerage firm after closing.
Key Colorado contract-to-close deadlines
The dates a Colorado coordinator calendars on day one. Your contract controls; these are the defaults and customs to check it against.
Brokerage disclosure
Written brokerage relationship disclosures must be made before eliciting or discussing confidential information with a consumer. A broker is treated as a transaction-broker unless a single agency relationship is established in a written agreement.
Association documents
In a common interest community, the seller must, on request, provide the governing and financial documents listed in the current Commission contract, or authorize the association to provide them for its usual fee.
Contract-stage disclosures
The contract or Seller's Property Disclosure must carry the statutory radon statement, the seller's known radon information, the state health department's radon brochure, and the property's source of potable water, including a copy of the current well permit if one is available.
Meth testing during inspection
A buyer has a statutory right to test the property for prior use as a methamphetamine lab, and the seller must disclose in writing whether the seller knows it was used as one.
Closing statement
At closing, the broker must ensure the client receives an accurate, complete and detailed closing statement signed by the broker, and must review the closing documents and attend closing or be reasonably available.
Colorado disclosures your coordinator tracks
Seller's Property Disclosure
Several statutes route required seller information through the Commission-approved Seller's Property Disclosure or another written disclosure, including the potable water source, known radon information, oil and gas activity and metropolitan district website information.
Special districts and HOAs
Every residential contract must include a bold-faced special taxing district disclosure, and contracts in common interest communities must include the statutory disclosure about membership, assessments, liens and architectural approval.
Radon (since 2023)
Each residential contract must contain the statutory radon statement recommending a radon test, and the contract or Seller's Property Disclosure must include any known radon test results, mitigation information and whether a mitigation system is installed.
Square footage
A broker who advertises a home's square footage must disclose the source of that measurement to consumers on the Commission-approved form.
Colorado transaction coordinator checklist
State-specific items to add to your standard contract-to-close checklist.
- Commission-approved contract and any Counterproposal
- Agreement to Amend/Extend Contract for any changes
- Brokerage disclosure signed before confidential talks
- Seller's Property Disclosure with water source and radon
- Special district and HOA disclosures in the contract
- Association governing and financial documents
- Square footage source disclosure if advertised
- Lead-based paint disclosure for pre-1978 homes
- Closing statement reviewed and signed by the broker
- Closing documents delivered to the brokerage firm
Do transaction coordinators need a license in Colorado?
Commission Rule 6.3 requires employing brokers to supervise all unlicensed employees, including secretaries, bookkeepers and the personal assistants of associate brokers, and an employing broker can be liable for an employee's violation if the broker knew of it or was negligent in supervision. Colorado's license law covers anyone who performs brokerage acts such as listing, negotiating or selling in exchange for a fee, commission, salary or anything of value, so being salaried doesn't exempt an assistant who crosses that line. As a general principle, administrative support doesn't require a license while negotiating or advising on contract terms does; check the Division of Real Estate's current position statements and your employing broker's policies for specifics.
What a Colorado coordinator watches for
- Use only Commission-approved forms, and make sure any change to the printed text traces back to negotiation; Rule 7.2 requires a deleted provision to keep its caption followed by 'omitted-not applicable.'
- Build the closing around Rule 6.19: the broker signs the closing statement and must review the closing documents, so get the settlement figures to the agent early enough to check them.
- Request the association's governing and financial documents as soon as the contract is signed, since statute requires the seller to provide them or authorize the association to on request.
- Confirm the Seller's Property Disclosure covers the water source, radon and oil and gas items before it goes to the buyer.
- Check that the brokerage disclosure was signed before confidential information was discussed, and use the Commission's Change of Status form if the relationship changes.
How Dealyo works for Colorado agents
Send the deal and a dedicated coordinator runs it to closing on your Colorado forms and deadlines. Your first deal is free, then it's $400 per deal, charged only when it closes.
Send your deal
Email the executed contract to tc@dealyo.ai or connect your inbox.
We organize it instantly
Documents, dates and key details are sorted within seconds of your deal landing.
Your coordinator takes over
A dedicated coordinator reviews the file, keeps it moving and handles every follow-up.
You close with confidence
Every date, document and signature is tracked through closing day.
Colorado transaction coordinator FAQ
Does a transaction coordinator need a license in Colorado?
Not for administrative support, but Colorado holds employing brokers responsible for supervising every unlicensed employee, including agents' personal assistants. The license law covers anyone who negotiates, lists or performs other brokerage acts for pay, including a salary, so an unlicensed TC should stick to scheduling, document tracking and file preparation and leave negotiation and advice to brokers.
Do Colorado brokers have to use the Commission's contract?
Yes, when a Commission-approved form exists and fits the transaction. Brokers may add firm details and transaction-specific terms, but any deletion or change to the printed text must result from negotiation. An attorney-drafted form is allowed only when no Commission-approved form exists, and a principal's own contract triggers a written recommendation to seek legal advice.
Who is responsible for the closing in Colorado?
The broker. Even when a title company provides closing services, Commission Rule 6.19 makes the broker with a brokerage relationship responsible for the proper closing, including an accurate closing statement signed by the broker. The broker must review closing documents and attend closing or be reasonably available, or have a broker designated by the firm stand in.
Can Dealyo coordinate deals in Denver and Colorado Springs?
Yes. Dealyo works with agents across Colorado, including Denver, Colorado Springs, Boulder, Fort Collins and Pueblo. Every deal gets a dedicated human coordinator, with AI organizing documents, dates and deadlines. Email the executed contract to tc@dealyo.ai or connect your inbox to get started.
How much does a transaction coordinator cost in Colorado?
Independent coordinators commonly charge a flat fee per file, typically $300–$500 per deal nationally according to a 2026 HousingWire column, and local rates vary. Dealyo's first deal is free; after that it's $400 per Colorado deal, or less with a prepaid pack, and you only pay for deals that close.
Sources
- Colorado Real Estate Commission Rules, 4 CCR 725-1, Chapter 6 (via Cornell LII)
- Colorado Real Estate Commission Rules, 4 CCR 725-1, Chapter 7 (via Cornell LII)
- Colorado Revised Statutes Title 12 (2024, PDF)
- Colorado Revised Statutes Title 38 (2024, PDF)
- U.S. EPA: Real estate disclosures about potential lead hazards
Transaction coordinators in other states
Hand off your next Colorado deal.
Email the executed contract to tc@dealyo.ai and a dedicated coordinator takes it from there. Your first deal is free, and you only pay for deals that close.