How much does a transaction coordinator cost?
Short answer: most transaction coordinators charge a flat fee per file, typically $300–$500 per deal (a 2026 HousingWire column), with listing coordination, rush work and full-service packages priced separately. Dealyo's first deal is free; after that it's $400 per deal, or $250 to $350 with a prepaid pack, and you only pay for deals that close.
Typical transaction coordinator fees and pricing models
Per-file pricing is the most common model, but it is not the only one. Here is what you will run into.
| Pricing model | How it usually works | Watch for |
|---|---|---|
| Flat fee per file | One fee per side of a transaction, usually paid at or after closing. | What is included, and whether you still pay if the deal falls through. |
| Listing coordination | A separate fee for pre-contract work such as listing paperwork and MLS input. | Overlap with what your listing assistant already does. |
| Monthly retainer or package | A set monthly fee or a bundle of files, aimed at higher-volume agents and teams. | Paying for capacity in slow months. |
| Hourly | More common with general virtual assistants than with dedicated coordinators. | Hours add up quickly on messy files. |
| In-house coordinator | Salary or hourly wages plus payroll costs, benefits, software and training. | Coverage during vacations, sick days and busy seasons. |
| Software only | A subscription or per-transaction fee for transaction management tools. | You, or your staff, still do the coordinating. |
What makes a transaction coordinator cost more or less
Deal type
Buyer side, listing side, both sides, new construction and short sales take different amounts of work.
Scope
Listing coordination, compliance file prep and post-closing tasks may be priced separately.
Your state
Attorney-closing, escrow and title states run differently, and so do their forms.
Experience and licensing
Licensed or highly experienced coordinators may charge more.
Volume
Teams and high-volume agents can often negotiate packages.
Rush work
Contracts that arrive days into the deal can cost extra.
Who pays the transaction coordinator?
Usually the agent, out of their commission. Some brokerages cover or subsidize coordination, and some agents pass the fee to their client as a disclosed admin fee, but only where broker policy and state rules allow it.
Whatever the model, put who pays, how much and when in writing before the file opens.
Is a transaction coordinator worth it? Run your numbers
Plug in your own volume and time. The break-even line tells you what an hour of your time has to be worth for a coordinator to pay for itself on time alone.
- Hours back per year
- 192
- Value of that time
- $28,800
- Coordinator cost per year
- $9,600
- Net value of your time back
- $19,200
On time alone, a $400 coordinator pays for itself if an hour of your time is worth more than $50.
Dealyo pricing: first deal free, then $400 per closed deal
A dedicated coordinator from contract to close, same-day document handling, proactive follow-up on every open item and a real-time view for you and your clients. No monthly fees. No hidden costs. No close, no charge.
How that compares
Transaction coordinator cost FAQ
How much does a transaction coordinator charge per file?
Most charge a flat fee per file, and a 2026 HousingWire column puts the typical range at $300–$500 per deal; rush work, listing coordination and full-service packages can cost more. Ask what is included and whether you pay if the deal falls through.
Do transaction coordinators charge if the deal falls through?
Policies vary. Some charge nothing, some charge a partial or cancellation fee, and some bill regardless. Get the policy in writing before you send a file. Dealyo only charges for deals that close, and a deal that falls through does not count toward your deals.
Does Dealyo charge a monthly fee?
No. Your first deal is free, then it's $400 per deal, charged only when the deal closes. Prepaid 5-, 10- and 25-deal packs lower that to $350, $325 or $250 per deal. There are no monthly fees or hidden costs.
Is Dealyo's first deal really free?
Yes. Your first Dealyo deal is free, with the same dedicated coordinator and process as every deal after it. Deals that do not close are never charged and do not count toward your deals.
Can I pass the transaction coordinator fee to my client?
Sometimes, but only if your brokerage allows it, it is disclosed in writing, and it complies with your state rules and RESPA. Many agents simply pay the coordinator from their commission.
Is a transaction coordinator cheaper than hiring an assistant?
It depends on your volume. A per-file coordinator costs nothing in slow months, while an employee costs a salary, payroll taxes and benefits whether or not deals close. An in-house hire makes sense once steady volume keeps one person busy.
Hand off your next deal today.
Email the executed contract to tc@dealyo.ai and a dedicated coordinator takes it from there. Your first deal is free, and you only pay for deals that close.