Transaction coordinator for Arizona real estate agents
Arizona closes through escrow, and several of the clocks a TC tracks come from statute and agency rules rather than the purchase contract: HOA disclosure delivery, the affidavit of disclosure for rural parcels and septic inspections at transfer. Arizona's Department of Real Estate also takes a narrow view of what unlicensed assistants may do, and starting November 1, 2026, it expects brokers to document each client's choice about its new deed-fraud alert system.
- First deal free
- $400 per closed deal
- Phoenix, Scottsdale, Tucson and statewide
How Arizona deals get to closing
Most Arizona resale offers are written on the Arizona REALTORS® Residential Resale Real Estate Purchase Contract, used with companion forms such as the Seller's Property Disclosure Statement (SPDS). Arizona REALTORS® revises its forms periodically, so confirm the version on each file before calendaring the contract's own time periods.
Arizona transactions close through licensed escrow agents, typically title and escrow companies, and state law bars acting as an escrow agent without a license from the Arizona Department of Insurance and Financial Institutions. The escrow officer is also the party that receives a signed ERAS transaction form and sends the sale details to ADRE's deed-fraud alert system.
Key Arizona contract-to-close deadlines
The dates a Arizona coordinator calendars on day one. Your contract controls; these are the defaults and customs to check it against.
HOA disclosure delivery
In a planned community with fewer than 50 properties, the seller must deliver the A.R.S. 33-1806 disclosure information within 10 days after accepting the buyer's offer; in larger communities, the seller notifies the association, which must deliver within 10 days after receiving written notice of the pending sale. Condominiums follow parallel rules under A.R.S. 33-1260.
Affidavit of disclosure
A seller of five or fewer unsubdivided parcels in an unincorporated area must furnish the A.R.S. 33-422 affidavit at least 7 days before transfer, and the buyer may rescind within 5 days after receiving it. The affidavit is recorded with the deed.
Septic inspection and transfer
For property on an on-site wastewater system, the seller has a qualified inspector inspect it within six months before transfer and gives the buyer the report and system records before transfer, and the buyer files the Notice of Transfer with ADEQ within 15 calendar days after transfer.
ERAS election (from November 1, 2026)
ADRE's Substantive Policy Statement 2026.02 expects licensees to offer clients the choice to use or decline the Early Real Estate Sales Alert System, and strongly encourages brokers to keep the signed election in every transaction file.
Signed copies
ADRE rules require a licensee to expeditiously deliver a legible copy of each signed document and the final agreement to every party who signs it.
Arizona disclosures your coordinator tracks
HOA and condo disclosures
A.R.S. 33-1806 (planned communities) and 33-1260 (condominiums) set what the association disclosure includes and cap the fees at $400 in aggregate, plus up to $100 for a rush and $50 for an update.
Pool safety notice
Under A.R.S. 36-1681, a seller of a home with a swimming pool must give the buyer a notice explaining pool safety education and the responsibilities of pool ownership, in a form approved by the Department of Health Services; local pool barrier ordinances can change what applies.
Stigmatized property
Arizona law protects sellers and licensees from liability for not disclosing a death or felony on the property, an occupant's HIV or AIDS status, or a nearby registered sex offender.
Representation and conflicts
ADRE rules require all parties' prior written consent before a licensee represents more than one party, and written disclosure of a licensee's own interest or conflict before the parties enter a binding agreement.
Arizona transaction coordinator checklist
State-specific items to add to your standard contract-to-close checklist.
- Executed purchase contract and counteroffers
- Escrow opened and earnest money receipted
- Seller's Property Disclosure Statement (SPDS)
- HOA or condo disclosure requested (10-day clock)
- Affidavit of disclosure for unincorporated parcels
- Pool safety notice if there's a pool
- Septic inspection report and Notice of Transfer
- Lead-based paint disclosure for pre-1978 homes
- ERAS election signed and sent to escrow
- Signed copies delivered to every party
Do transaction coordinators need a license in Arizona?
ADRE's Substantive Policy Statement 2025.02 says it looks at both what an unlicensed assistant does and how the assistant is paid. Under the direct supervision and employment of a licensee, an assistant may run errands and handle clerical and administrative work such as filing, copying, mailing, scanning and answering phones, but may not originate documents, give advice, pricing or opinions of value, negotiate, or help procure prospects. The employing broker must have written policies keeping assistants out of licensed activity, and Arizona's clerical exemption covers people employed by a broker or licensee for administrative and support duties.
What a Arizona coordinator watches for
- Ask on day one whether the home is in an HOA or condo and who must deliver the disclosure, the seller in communities with fewer than 50 properties or the association in larger ones, then calendar the 10-day clock.
- Get the ERAS election signed by the client and sent to the escrow officer, and save a copy in the transaction file.
- For rural parcels in unincorporated areas, confirm whether an affidavit of disclosure is required and that it reaches the buyer at least 7 days before closing.
- On septic properties, confirm the inspection falls within six months before closing and remind the buyer about the 15-day Notice of Transfer.
- Keep unlicensed work administrative: ADRE says assistants can't originate documents or give advice, so have the agent prepare and send anything substantive.
How Dealyo works for Arizona agents
Send the deal and a dedicated coordinator runs it to closing on your Arizona forms and deadlines. Your first deal is free, then it's $400 per deal, charged only when it closes.
Send your deal
Email the executed contract to tc@dealyo.ai or connect your inbox.
We organize it instantly
Documents, dates and key details are sorted within seconds of your deal landing.
Your coordinator takes over
A dedicated coordinator reviews the file, keeps it moving and handles every follow-up.
You close with confidence
Every date, document and signature is tracked through closing day.
Arizona transaction coordinator FAQ
Does a transaction coordinator need a license in Arizona?
Not for clerical and administrative work done under a licensee's direct supervision and employment. ADRE's policy statement bars unlicensed assistants from originating documents, giving advice or opinions of value, negotiating or procuring prospects, and the employing broker must have written policies on their use. ADRE also says it considers how an assistant is paid.
What is ERAS and does it affect Arizona transactions?
ERAS is ADRE's Early Real Estate Sales Alert System, launched August 27, 2026, which alerts registered owners when a sale of their property is opened in escrow. Under a policy statement effective November 1, 2026, licensees should offer clients the choice to use or decline it, and brokers are strongly encouraged to keep the signed election in the file.
When must HOA disclosures be delivered in Arizona?
Within 10 days. In communities with fewer than 50 properties or units, the seller delivers the A.R.S. 33-1806 or 33-1260 information within 10 days after accepting the offer; in larger communities, the association delivers it within 10 days after receiving written notice of the pending sale. Statute caps the fees the association can charge.
Can Dealyo coordinate deals in Phoenix and Tucson?
Yes. Dealyo works with agents across Arizona, including Phoenix, Scottsdale, Tucson, Flagstaff and Prescott. Every deal gets a dedicated human coordinator, with AI organizing documents, dates and deadlines. Email the executed contract to tc@dealyo.ai or connect your inbox to get started.
How much does a transaction coordinator cost in Arizona?
Independent coordinators commonly charge a flat fee per file, typically $300–$500 per deal nationally according to a 2026 HousingWire column, and local rates vary. Dealyo's first deal is free; after that it's $400 per Arizona deal, or less with a prepaid pack, and you only pay for deals that close.
Sources
- Arizona Department of Real Estate: SPS 2025.02, Unlicensed Assistants (PDF)
- Arizona Department of Real Estate: SPS 2025.03, Teams (PDF)
- Arizona Department of Real Estate: SPS 2026.02, Deed Fraud and ERAS (PDF)
- Arizona Department of Real Estate: Substantive policy statements
- Arizona Department of Real Estate: 2026 Law Book (PDF)
- A.R.S. 32-2101 (definitions)
- A.R.S. 33-1806 (planned community resale disclosures)
- A.R.S. 33-1260 (condominium resale disclosures)
- A.R.S. 33-422 (affidavit of disclosure)
- A.R.S. 36-1681 (pool safety notice)
- A.R.S. 6-813 (escrow agent license required)
- A.A.C. R18-9-A316, on-site wastewater transfer inspections (via Cornell LII)
Transaction coordinators in other states
Hand off your next Arizona deal.
Email the executed contract to tc@dealyo.ai and a dedicated coordinator takes it from there. Your first deal is free, and you only pay for deals that close.